Members Present: David and Debbie Dalke, Coach Foss, Kim Green, JoAnne Sims, Boonchai and Phensiri Limchantra, Melissa Kalina, Kathryn Ploch, Beth Gavin
. Financial Report:
. Discussed the income received from the AquaTex Swim Meet.
. Swim-A-Thon Donations are steadily coming in. The Swim-A-Thon itself is Thursday, Oct. 20th. The money will be due the following week.
. Expenses: The following invoices have been paid: Lane 4 Swim Shop $1272, and Rocksport Apparel $2151. Upcoming expenses are deposits for the Corpus and Woodlands Charter Busses ($537), TISCA hotel bill of $1331, along with lunch for the Austin Invite. Additional Lane 4 invoices expected to arrive shortly.
. Coach Foss discussed the savings in sharing the charter bus to Regional with RRHS.
. Upcoming Business:
. Lane 4 has agreed to design and provide the Swim-A-Thon t-shirts. Beth and JoAnne will check on providing the Sponsor names for the back.
. Possibility of a ‘Last Chance’ for TISCA times meet with Stony Point November 4th.
. AISD meet lunch and refreshments were discussed. Coach Foss would like the swimmers to go out for lunch this year. Donations for fruit, power bars, granola bars, etc. will be requested. This will help the swimmers keep their strength for the long meet.
. For the AISD meet, only 5 swimmers per event, and 1 relay are allowed. For TISCA, 5 swimmers per event, with 2 relays. Coach Foss has discussed with the swimmers the event boundaries for these meets.
III. Next Meeting – November 14th, 6:00 p.m.
Saturday, October 22, 2011
Sunday, October 16, 2011
McNeil Swim and Dive Booster Club Meeting – Meet The MAVS 9/14/11
I. Coach Foss introduced this year’s Booster Club Board.
Joanne Sims – President
Kim Green – Vice President
Debbie Dalke – Treasurer
Beth Gavin – Secretary
II. Expenses for 2011-2012 season
A. Coach Foss discussed the increased expense for meet entries this year.
The team will only be reimbursed $1600 for entry fees due to district financial restraints, however we spent $3000 last year.
III. Income to help offset expenses
A. Coach Foss expressed the importance of joining the Booster Club. The fee of $40 for each family will help pay for the end of the year plaques and scrapbooks presented to the swimmers at the end of the season.
B. The swim-a-thon is the major fundraiser for the team. It is important for each family to raise over $100 for the team. The deadline is the end of October.
C. The team will manage the concession stand for the Round Rock Unclassified AquaTex club meet the weekend of Sept. 23rd. It is imperative for each swimmer to bring in the requested donation item so we can maximize our income potential.
IV. Volunteer Positions left to be filled.
A. Please be sure you have signed up for a volunteer position. Coach Foss expressed the need for Split Timers still left to be filled.
V. Next Meeting
A. Booster Club meetings are held the third Monday of each month, and open to all who can come.
McNeil Booster Club Meeting Minutes: Tuesday, August 23rd, 2011 6:00pm.
Members Present: Coach Foss, Joanne Sims, Debbie Dalke, Kim Green, Beth Gavin
I. Financial Report:
I. Financial Report:
A. Taxes were discussed, along with the type of forms to be completed. We will have 4 additional months to file our Taxes for 2011. Joanne and Debbie will meet to discuss and complete.
1. Possibility of changing our tax status from Parent Booster Club umbrella ($95 each year), or $850 one time fee was discussed. We will decide on how to file after we see how much revenue the Swim-A-Thon and AquaTex fundraiser can bring in.
B. Expenses:
1. Lane 4 invoice was given to Debbie for a cap order.
2. The deposit invoice for two charter busses to be used this year (Corpus Christi and Houston) was also given to Debbie.
3. Coach Foss reviewed the expenses for meets, travel, food, banquet, scrapbooks, and other yearly costs. A cost of approximately $200 per swimmer was discussed.
C. Potential Revenue to help offset costs:
1. AquaTex Round Rock Unclassified concession fundraiser
a. Potential income of $2,000 or more.
b. Coach Foss will have swimmers sign up for each time slot (at least 4 each slot). McNeil Swim Team hopefuls will run Saturday morning for next year due to Westwood meet.
c. Swimmer donations for the Concession stand discussed. If swimmers donate drinks, it may pose a challenge in the delivery of the liquids. Kim Green suggested Sam’s for the purchase and delivery of liquids. Beth Gavin will research.
2. Booster Club Membership
a. The membership for each family was set for $40.
3. Rock Sports
a. Joanne reviewed the clothing items, etc. that will be
Available for families of McNeil Swim and Dive.
II. Meet Schedule for 2011-2012 discussed. Coach Foss will hear from the
Aggieland Meet Director in September on the possibility of attending this meet.
IV. Meeting adjourned – 8:15pm.
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